315 Linwood Street, Brooklyn, NY 11208 sharon@wcja.org

Job Title: Executive Assistant
Reports to: Executive Director of WCJA
Status: Full-time Position with Benefits
Salary/Salary Range: $60,000

WHO WE ARE:

The Women’s Community Justice Association (WCJA) and its leaders have over a century of experience in leading criminal injustice reform through the gender-based lens. We are leaders in building change for women and gender non-conforming people impacted by mass incarceration. We are experts in women rights and take the lead in creating change in the unjust systems that impacts them most. We are led by people with lived experience and who are directly impacted.

WCJA is looking for a well-organized Executive Assistant to provide support for two of our department heads. This is a great opportunity to establish working relationships with high-level executives and contribute to the overall efficiency of our organization.

JOB SUMMARY:

The Executive Assistant will support the President and Executive Director in the coordination and administration of all day-to-day operations of the organization. They will also be required to exercise sound judgment, sensitivity, and discretion in the execution of assigned responsibilities, always present a positive image of the WCJA in internal and external communication, and swiftly respond to requests and queries from stakeholders, organizational partners, and other relevant parties. You will be asked to represent leadership in meetings and/or events when necessary.

RESPONSIBILITIES:

  • Acts as the contact person among employees, executives, and other external partners and supporters. 
  • Write internal and external communication such as reports, presentations, emails, memos, drafting minutes, etc.
  • Coordinating the scheduling, preparation, and logistics of appointments and meetings.
  • Providing administrative support (such as processing invoices or making requested purchases) for the agency.
  • Assisting with data entry and database maintenance.
  • Managing all activities assigned by the Executive Director, including but not limited to managing daily schedule, setting up professional and personal appointments, and arranging travel.
  • Filing and organizing paperwork and electronic documents, including e-mails, reports and records.
  • Represent the agency and senior management in various platforms as needed

QUALIFICATIONS:

  • Excels in a fast-paced (virtual) office environment and can independently manage competing tasks and deadlines; previous experience is strongly preferred.
  • Is a master organizer, someone whose checklists have checklists and who can categorize and synthesize large amounts of information quickly.
  • Thrives on person-to-person interaction, relationship building, and always treats others with respect, regardless of background, class, or status
  • Can demonstrate excellent problem-solving skills and a strong sense of ownership over complex assignments
  • Can follow through without being prompted and is willing to do what it takes to get the job done – flexibility as well as planning skills are key!
  • Has robust working knowledge of Microsoft Office and Google Suite (especially Excel and Word) and virtual collaboration software such as Zoom.
  • A passion for social justice and WCJA’s mission is strongly preferred!

SKILLS REQUIRED:

  • Time management and ability to meet deadlines
  • Verbal and written communication skills
  • Strong organizational skills and ability to multitask  
  • Problem-solving and decision making
  • Proactivity and self-direction
  • Interpersonal skills

How to Apply:

Submit a resume and cover letter explaining your interest in and qualifications for the position to: Admin@wcja.org

WCJA is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.